Microsoft PowerPoint - DNC March 10 2009 [Compatibility Mode]

(Converted from Microsoft PowerPoint Presentation, approximate slide layout retained)

2008

Democratic

National

Convention

Planned and Unplanned Events

Presented to ITE 2009 Phoenix

Topics Covered

■ Chronology of events

■ Agencies Included

■ Venue

■ Planning for closures

■ Venue change

■ I-25 Closure

■ Emergency operations centers (EOC's)

■ Incident Plans

■ Lessons Learned

Chronology of Events

■ Denver selected to host the DNC August 25 to 28, 2008

■ Venue was selected to be the Pepsi Center for all events including the Acceptance Speech

■ Monthly coordination planning meetings conducted

■ Table top exercises held

■ Venue Changed to INVESCO Field around the week of July 14, 2008

■ Threat Level assessed and determined that Interstate 25 should close around the week of July 28

■ Agencies began to discuss a new plan for security around INVESCO and confirmed I-25 should close in August

■ DNC Acceptance Speech, August 28^th, I-25 Closed

Denver Selected to Host
the DNC

■Kick off meeting held May, 2007
■Teams discussed
■Leadership teams formed
■Sub teams formed
■CDOT participated on the traffic, public works and public relations teams

Image of crowds in Denver with visible DNC banners

Agencies Included

■ City and County of Denver

■ Multiple Police Agencies involved

■ Multiple EMS and Fire Agencies

■ Multiple State Agencies

■ Multiple Federal Agencies

■ Others

Planning for closures, parades, protests, communications, etc

-Incident Planning Exercises (SEOC, MACC, EMT, others) -Parade/Protest Routes

- Interstate Ramp Closures into Downtown Denver -Communications Plan/DTR Radio Distribution (Interoperability) -DNC Celebrations

-Monthly Debriefings and Intelligence Debriefings

-Pedestrian Traffic/Handicap traffic

-Shuttle Routes/Delegate Routes

-Protocols for CCTV's, VMS's, incidents, tows, decon, etc.\

-Basic Framework for the event was set

Planning for closures, parades, protests, communications, etc

-Hazardous Materials Re-routing

Image of map showing hazardous materials re-route plan

Venue Changed to INVESCO Field about 30 Days before the conventions

Image showing overhead topography of Denver and new selected venue

Shifting Gears: (30 Days

to go)

■ Inform Management and FHWA that 1-25 may need to close during rush hour (ADT of 250,000 vehicles )

■ Meetings held with other agencies to collect information such as:

- Time of Closure

- Extent of closure (blast zone perimeter)

- Barricade plans for interstate

- Number of visitors planning at INVESCO

- Delegate Route

- Parking Plan for Convention

- Shuttle Routes/Pedestrian access to convention

- Variable Message and Public Relations Plan

- Redo the last 11 months of work in three weeks....

I-25 Peak Hour Traffic Volumes

Image of computer screen with chart of traffic trends

Sample PR Egress Plan

I-25 Closure Points

Image of overhead topography of Denver showing various closure points

I-25 Closure Thursday Aug 28, 2008

■ Time Line

- Set the first cone at 5:30PM on 1-70,1-25 and US6

-Detailed MHT's and each ramp manned with police and maintenance personnel

- Last car exited the interstate at about 6:00PM (we planned for 1 hour)

- Traffic was very light no queues formed on I-70 and I-25

(good PR)

- No accidents and breakdowns

- Loaded plows placed on the road

- Secret Service swept the area at about 6:30 to 7:00pm

Multiple EOC's stood up

■State Emergency Operations Center

■ Multi Agency Coordination Center

■ Denver Traffic Operations Center

■ Joint information Center

■ Others including backup facilities

EOC's, Staffing and IMPs

■ Multijurisdictional EOCs

■ 24/7 staff for the event

■ IMP's developed by agencies

■ EOC Leaders

■ Incident Boards for Tracking

■ Video Surveillance

■ Expect the unexpected (fiber cut, manhole lid, other)

■ Decision makers at the centers empowered

■ Etc.

^Lessons ^Learned

■ Be flexible special events are dynamic

■ Track time and finances

■ Keep a diary (documentation)

■ Know your counterparts in your sister agencies and cities and counties

■ Partnerships are invaluable with other agencies

■ Provide management updates

■ Have written procedures and protocols

■ Confirm information flow before you accept it as fact

■ Conduct Training and table top exercises (test your plans)

■ Follow up on issues they don't go away



		2008 Democratic National Convention

			Planned and Unplanned Events

			Presented to ITE 2009 Phoenix



		Topics Covered

			■ Chronology of events ■ Agencies Included ■ Venue ■ Planning for closures ■ Venue change ■ I-25 Closure ■ Emergency operations centers (EOC's) ■ Incident Plans ■ Lessons Learned


	Denver Selected to Host the DNC

	■Kick off meeting held May, 2007 ■Teams discussed ■Leadership teams formed ■Sub teams formed ■CDOT participated on the traffic, public works and public relations teams



			Agencies Included

		■ City and County of Denver ■ Multiple Police Agencies involved ■ Multiple EMS and Fire Agencies ■ Multiple State Agencies ■ Multiple Federal Agencies ■ Others



		Shifting Gears: (30 Days to go)



	■ Inform Management and FHWA that 1-25 may need to close during rush hour (ADT of 250,000 vehicles )



■ Meetings held with other agencies to collect information such as: - Time of Closure - Extent of closure (blast zone perimeter) - Barricade plans for interstate - Number of visitors planning at INVESCO - Delegate Route - Parking Plan for Convention - Shuttle Routes/Pedestrian access to convention - Variable Message and Public Relations Plan - Redo the last 11 months of work in three weeks....



		I-25 Closure Thursday Aug 28, 2008

			■ Time Line - Set the first cone at 5:30PM on 1-70,1-25 and US6 -Detailed MHT's and each ramp manned with police and maintenance personnel - Last car exited the interstate at about 6:00PM (we planned for 1 hour) - Traffic was very light no queues formed on I-70 and I-25 (good PR) - No accidents and breakdowns - Loaded plows placed on the road - Secret Service swept the area at about 6:30 to 7:00pm



			Multiple EOC's stood up

		■State Emergency Operations Center ■ Multi Agency Coordination Center ■ Denver Traffic Operations Center ■ Joint information Center ■ Others including backup facilities



	EOC's, Staffing and IMPs

		■ Multijurisdictional EOCs ■ 24/7 staff for the event ■ IMP's developed by agencies ■ EOC Leaders ■ Incident Boards for Tracking ■ Video Surveillance ■ Expect the unexpected (fiber cut, manhole lid, other) ■ Decision makers at the centers empowered ■ Etc.



		Venue Selected



		■Questions?