Slide 1

(Converted from Microsoft PowerPoint Presentation, approximate slide layout retained)

Design of Presidential 09 Inauguration banner

Presented by:

Soumya Dey, P.E.Greer Gillis, P.E.Jose ThommanaTerry Bellamy

Presented to:

National Conference on TrafficOperations for Planned and Unplanned Special Events Phoenix, Arizona

Presentation Outline

■ Pre-Planning

■ Planning Framework

■ Transportation Plan

■ Operation

■ Day of Event

■ After Action

■ Lessons Learned

Pre-Planning

Planning Framework
Transportation Plan
Operation
Day of Event
After Action
Lessons Learned

Planning Structure

Image of organization chart showing associated organizations including Presidential Inauguration Committee, US Secret Service, District of Columbia Inauguration Committee, Armed Forces Inauguration Committee, Joint Congressional Committee on Inaugural Ceremonies

Timeline for Planning Events

Special Events Track Record

■ Mayor's Special Events Task Force - 200+ special events/annually

■ Regularly scheduled events - baseball, basketball, soccer, hockey

■ Papal Visit

■ Presidential Funerals

■ Million Man March

■ July 4^th Celebrations

■ Cherry Blossom Festivals

■ Rolling Thunder

■ IMF/World Bank Events

■ G20 Summit

■ Past Inaugurations

Unprecedented Challenges

• 2-4 million people in attendance

• Roughly 10,000 charter buses

• 500,000 people via charters

• almost equal to the District's population

• 6 hour arrival & departure windows

• Unfamiliar customers require

> Least number of transfers

> Same drop-off AND pick-up locations

■ FMCSA Database

> 1,000 mile radius from DC

> 5,319 bus companies

> 23,241 motor coaches

Crowds at Presidential Inauguration

Chart showing crowd totals at presidential inaugurations from 1965 Johnson at 1.2M to 2001 Bush at 0.5, includes weather information

President Reagan's second term had the lowest temperatures 7⁰F. Swearing-in was held indoors

and the parade was cancelled.

Transportation Strategy

INITIAL

■ Distribute buses to remote parking lots with shuttle bus system or close-in lots where patrons walk or shuttle to Inaugural activities

■ Close major roadways (SE/SW Freeway, Potomac Freeway), and dedicate to bus parking

■ Use portion of Metrorail station parking (at least 600 buses—e.g., Greenbelt and Vienna)

■ Provide bus-only access on major river crossings (14^th St. Bridge, 11^th Street, Roosevelt Bridges)

■ Require all buses attending event to register and be accounted for through Bus.dc.gov

FINAL

■ Park all tour buses in the District

■ Keep sufficient spare capacity for "rogue buses".

■ Use SE/SW Freeway for shuttle service route from RFK Stadium

■ Minimize background traffic by defining a no-drive cordon beyond the hard and soft perimeters

Plans modified to address stakeholder concerns

Road Restrictions

Map showing DC from White House to US Capitol with proposed traffic and transportation plan including vehicles, charter buses, bridges

What Will Be Closed: Vehicles

Map of DC Beltway area, map of downtown DC area around White House and Capitol

Modes of Arrival

■ Metrorail

■ Metrobus

■ Amtrak

■ Commuter Rail

■ Tour Bus/Charter Bus

■ Bike

■ Walk

Ride Metro

Map of DC Metro System and image of crowds in front of Washington Monument

■ VA & MD park & ride locations (60,000 spots)

■ Feeder service

■ $ 4 parking fee

■ Get to lots early

Presidential Bus Corridors

■ 23 bus corridors

■ 4 AM to 9 PM

service

■ 10 minute headways

■ 14 terminal points outside restricted area

WMATA Bus Terminals

Charter Bus Parking Zones

Map of charter bus locations for parking

Bus Arrival & Departure Route

■ Register and obtain permit: http://inauguration.dc.gov/bus.asp

■ Then download and print directional map to/from I-495/The Beltway to your parking zone

■ Head to your designated parking zone

■ Announce to all passengers to write down location of the zone

■ Parking zone staff will provide detailed walking maps directing passengers to the Inauguration

Map of Charter Bus Parking Map for Inauguration Day

Pedestrian Walk Routes - South

■ Maps handed to visitors after they got off the bus

■ Available in five languages

■ Golf carts at bus zones for handicapped visitors

Pedestrian Walk Routes - North

RFK Stadium

■ Total Bus Capacity

> Lots 1, 2, & 3 - 400 buses ~ 20,000 people

> Lots 6 & 7 - 992 buses ~ 49,600 people

> Lot 8 - 368 buses ~ 18,400 people

■ Mode of Access to Mall

> Shuttle Bus (305 Shuttles Needed)

> Shuttle Stop - 7^th Street Off-Ramp on WB SE/SW Freeway

> Shuttle Route - Route from/to RFK Stadium via SE/SW Freeway and Maine Avenue

> Walk

> Use East Capitol Street

■ Issues

> Acquiring enough shuttle buses to accommodate demand

Overhead image of designated parking area

Special Inauguration Signs

Image of various inauguration day signs for EMS, buses, charters, shuttles

Bike

■ Bike valet established at two locations:

■ 16^th and K Street NW

■ Jefferson Memorial

■ 2100 users

■ No lost bikes

Operation - Inauguration Day

Timeline for Operations

Timeline of support activities for inauguration

Information Flow

Agencies at HSEMA EOC

■ Information & Planning

■ DC Homeland Security & Emergency Management (DC HSEMA)

■ Federal EMA (FEMA)

■ Maryland EMA (MEMA)

■ Virginia Department of Emergency Management (VDEM)

■ DC National Guard (DCNG)

■ Fairfax EOC

■ Virginia DOT (VDOT)

■ Maryland DOT (MDOT)

■ Maryland State Police

■ Virginia State Police

■ National Harbor

■ Arlington EOC

■ Civil Air Patrol

■ Joint Forces HQ

■ Infrastructure Support

■ District DOT

■ Department of Public Works

■ Potomac Electric & Power Company (PEPCO)

■ Washington Gas

■ Washington Metro Area Transportation Authority (WMATA)

■ Amtrak

■ Water and Sewer Authority (WASA)

■ Community Services

■ Red Cross

■ ServeDC

■ Human Services

■ Hotel Association

■ Communications

■ Office of Chief Technology Officer (OCTO)

■ Executive Office of Mayor (EOM)

■ Office of Communications

■ Office of Unified Communications (OUC)

■ Verizon

■ Office of Consumer and Regulatory Affairs (DCRA)

■ Office of Contract & Procurement (OCP)

■ Emergency & Health Services

■ DC Fire & Emergency Management (FEMS)

■ DC Department of Energy (DDOE)

■ Health and Human Services (HHS)

■ Environmental Protection Agency (EPA)

■ DC Department of Health (DDOH)

■ Law Enforcement

■ Metropolitan Police Department (MPD)

■ FBI

■ US Capitol Police

■ US Secret Service

■ US Park Police

■ PG County Police

■ US Department of Homeland Security (DHS)

■ US Coast Guard

■ US Marshall

■ Protective Services Division

DDOT Roles & Responsibilities

■ Repaving of Pennsylvania Avenue

■ Signal removal along parade route

■ Tour bus operations

■ Curbside management - 25,000 - 30,000 emergency no parking signs

■ Flags along parade route

■ Security sweep of transportation assets in secure perimeter

■ Snow removal

■ Traffic control officers

■ Roadway operations patrol

■ Street closures

■ Traveler information - DMS, HAR

■ Signal timing plan

■ Streetlights along parade route, bus parking zones and major activity centers

Sampling of Resources Used

■ Secret Service Agents

■ Police Officers - 8,000

■ MPD, Park, Capitol, Metro, 4000 from other jurisdictions

■ National Guard -10,000

■ FBI Agents -1,000

■ Fire EMS Personnel

■ Department of Transportation - 800

■ WMATA Employees - 8,000

■ Serve DC Vounteers -1,500

■ Health & Human Services

■ Red Cross

■ Department of Health

■ Department of Public Works

Understanding the Magnitude

Map showing locations where crowds gathered, where vehicles were diverted or parked

January 20 Statistics

■ Largest Inaugural Crowd ~ 1.8 M to 2.0 M

■ Largest congregation of tour buses in the District ~ 3,000 tour buses

■ WMATA's highest ridership day ~ 1.5 M metro riders (1.2 M on Metrorail)

■ Bike valet service popular ~ 2100 bikes parked

It was a success!

Images of newspaper headlines claiming success for the inaugration organizationally

image of baltimoresun.com Transporation system passes biggest stress test on Inauguration Day

Lessons Learned

■ 5,000 ticket holders unable to get to viewing areas

■ Turn-around points for WMATA, especially in the SW quadrant, was too optimistic

■ Restricted roadways, especially SE/SW freeway had too many "official" vehicles

■ Communication channels (WebEOC, 800 MHz) got clogged during certain time periods

■ Last minute changes to operation plan resulted in increased shuttle loading/unloading time on SE/SW Freeway

■ Communication with law enforcement after the event needs improvement

Map of Capitol lawn showing color-coded ticket holder locations




	Presented by: Soumya Dey, P.E.Greer Gillis, P.E.Jose ThommanaTerry Bellamy
	Presented to: National Conference on TrafficOperations for Planned and Unplanned Special Events Phoenix, Arizona



		Presentation Outline

	■ Pre-Planning ■ Planning Framework ■ Transportation Plan ■ Operation ■ Day of Event ■ After Action ■ Lessons Learned



		Pre-Planning
	Planning Framework Transportation Plan Operation Day of Event After Action Lessons Learned



	Unprecedented Challenges

• 2-4 million people in attendance • Roughly 10,000 charter buses • 500,000 people via charters • almost equal to the District's population • 6 hour arrival & departure windows • Unfamiliar customers require > Least number of transfers > Same drop-off AND pick-up locations		■ FMCSA Database > 1,000 mile radius from DC > 5,319 bus companies > 23,241 motor coaches



	Transportation Strategy

INITIAL ■ Distribute buses to remote parking lots with shuttle bus system or close-in lots where patrons walk or shuttle to Inaugural activities ■ Close major roadways (SE/SW Freeway, Potomac Freeway), and dedicate to bus parking ■ Use portion of Metrorail station parking (at least 600 buses—e.g., Greenbelt and Vienna) ■ Provide bus-only access on major river crossings (14^th St. Bridge, 11^th Street, Roosevelt Bridges) ■ Require all buses attending event to register and be accounted for through Bus.dc.gov		FINAL ■ Park all tour buses in the District ■ Keep sufficient spare capacity for "rogue buses". ■ Use SE/SW Freeway for shuttle service route from RFK Stadium ■ Minimize background traffic by defining a no-drive cordon beyond the hard and soft perimeters

Plans modified to address stakeholder concerns



		Modes of Arrival

	■ Metrorail ■ Metrobus ■ Amtrak ■ Commuter Rail ■ Tour Bus/Charter Bus ■ Bike ■ Walk



		Presidential Bus Corridors

	■ 23 bus corridors ■ 4 AM to 9 PM service ■ 10 minute headways ■ 14 terminal points outside restricted area



		RFK Stadium

	■ Total Bus Capacity > Lots 1, 2, & 3 - 400 buses ~ 20,000 people > Lots 6 & 7 - 992 buses ~ 49,600 people > Lot 8 - 368 buses ~ 18,400 people ■ Mode of Access to Mall > Shuttle Bus (305 Shuttles Needed) > Shuttle Stop - 7^th Street Off-Ramp on WB SE/SW Freeway > Shuttle Route - Route from/to RFK Stadium via SE/SW Freeway and Maine Avenue > Walk > Use East Capitol Street ■ Issues > Acquiring enough shuttle buses to accommodate demand



	Agencies at HSEMA EOC

■ Information & Planning ■ DC Homeland Security & Emergency Management (DC HSEMA) ■ Federal EMA (FEMA) ■ Maryland EMA (MEMA) ■ Virginia Department of Emergency Management (VDEM) ■ DC National Guard (DCNG) ■ Fairfax EOC ■ Virginia DOT (VDOT) ■ Maryland DOT (MDOT) ■ Maryland State Police ■ Virginia State Police ■ National Harbor ■ Arlington EOC ■ Civil Air Patrol ■ Joint Forces HQ ■ Infrastructure Support ■ District DOT ■ Department of Public Works ■ Potomac Electric & Power Company (PEPCO) ■ Washington Gas ■ Washington Metro Area Transportation Authority (WMATA) ■ Amtrak ■ Water and Sewer Authority (WASA) ■ Community Services ■ Red Cross ■ ServeDC ■ Human Services ■ Hotel Association		■ Communications ■ Office of Chief Technology Officer (OCTO) ■ Executive Office of Mayor (EOM) ■ Office of Communications ■ Office of Unified Communications (OUC) ■ Verizon ■ Office of Consumer and Regulatory Affairs (DCRA) ■ Office of Contract & Procurement (OCP) ■ Emergency & Health Services ■ DC Fire & Emergency Management (FEMS) ■ DC Department of Energy (DDOE) ■ Health and Human Services (HHS) ■ Environmental Protection Agency (EPA) ■ DC Department of Health (DDOH) ■ Law Enforcement ■ Metropolitan Police Department (MPD) ■ FBI ■ US Capitol Police ■ US Secret Service ■ US Park Police ■ PG County Police ■ US Department of Homeland Security (DHS) ■ US Coast Guard ■ US Marshall ■ Protective Services Division



		DDOT Roles & Responsibilities

	■ Repaving of Pennsylvania Avenue ■ Signal removal along parade route ■ Tour bus operations ■ Curbside management - 25,000 - 30,000 emergency no parking signs ■ Flags along parade route ■ Security sweep of transportation assets in secure perimeter ■ Snow removal ■ Traffic control officers ■ Roadway operations patrol ■ Street closures ■ Traveler information - DMS, HAR ■ Signal timing plan ■ Streetlights along parade route, bus parking zones and major activity centers



		Our Message



		Metro Stations



		Getting Around



		Pedestrians



		Sampling of Resources Used

	■ Secret Service Agents ■ Police Officers - 8,000 ■ MPD, Park, Capitol, Metro, 4000 from other jurisdictions ■ National Guard -10,000 ■ FBI Agents -1,000 ■ Fire EMS Personnel ■ Department of Transportation - 800 ■ WMATA Employees - 8,000 ■ Serve DC Vounteers -1,500 ■ Health & Human Services ■ Red Cross ■ Department of Health ■ Department of Public Works