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EXHIBITS - RULES AND REGULATIONS
Space Rental
The Institute of Transportation Engineers
(ITE) 2011 Annual Meeting and Exhibit is
an educational gathering of transportation
professionals. As such, the sale of products
or taking of orders on the exhibit floor is
prohibited. ITE, America’s Center (AC) and/or
The Expo Group (TEG) reserve the right to
reject, in whole or in part and at any time,
any exhibit or individual that, in their opinion,
is objectionable to delegates, exhibitors, or
others. No liabilities or damages whatsoever
against ITE, AC and/or TEG or any of their
representatives, committees, agents, or
members shall be incurred because of
such rejection. Exhibitor agrees to operate
the exhibit booth(s) during the listed days
and hours only. The exhibitor must not
dismantle, begin packing crates or boxes,
or abandon the display area before the
official closing of the Exhibit Hall. Failure
to observe this rule may jeopardize the
exhibitor's space assignments or right to
exhibit at future ITE meetings. ITE reserves
the right to reconfigure the actual booth layout
if individual booths or rows of booths do not
sell. ITE will send notification of such changes
to the companies that are affected.
Subletting of Exhibit Space
The exhibitor agrees to neither assign nor
sublet any portion of the space leased to
him or her, nor permit individuals other than
company employees and/or representatives
to use the facilities of the booth(s). The
exhibitor further agrees not to display products
or literature that are not regularly sold or
distributed by him or her, except as may be
necessary to illustrate the applications of his or
her products.
Liability/Security/Insurance
ITE will provide security guard service and
use reasonable care to protect the exhibitor's
property from loss or damage. If insurance
to cover the above is desired, it must be
ordered and paid for by the exhibitor. The
exhibitor agrees to hold ITE, AC and/or TEG
harmless and to reimburse ITE, AC and/or
TEG for any judgments, settlements, costs,
or other expenses (including legal fees) to
which it/they may be subject for any injury,
damage, loss, or harm resulting or occurring to
anyone (including, but not limited to, visitors)
that may result directly or indirectly from, or
in connection with, such exhibit or the use
of the rented space by exhibitor, his or her
employees, or representatives.
Space Delivery
ITE will not be liable for the fulfillment of this
agreement as to delivery of space if nondelivery
is due to any one of the following
causes: by reason of the building being
destroyed by fire, an act of God, strike, the
authority of law, acts of war or terrorism,
natural disaster, or for any other cause beyond
ITE's control.
Circulation/Solicitation
ITE does not approve, endorse, or recommend
the use of any specific commercial product or
service. The exhibitor may not, therefore, imply
verbally, electronically, or in print that his or her
products or services are approved, endorsed,
or recommended by ITE by virtue of these
rules and regulations. Distribution of circulars
or promotional materials may be made only
within the booth area assigned to the exhibitor
presenting such material.
Lighting/Sound/Demonstrations
Spotlights, floodlights and flashing lights must
be located in such a way so as not to distract
or annoy others. Strobe lights not part an
exhibitor’s product may not be used in the
exhibit area. ITE reserves the right to shut off
any light that becomes an annoyance to any
visitor or other exhibitor in the hall. Exhibitors
operating sound motion picture equipment,
CD players, loudspeakers, or any other noisecreating
devices shall do so only at a level
that will not interfere with other exhibitors or
add unduly to general acoustic inconvenience.
Displays must be contained totally within the
constructed booth. Permission to exceed
booth height must be requested in writing
before move-in, and may be granted on an
individual basis by ITE. If the height restriction
is broken, ITE reserves the right to, at the
exhibitor's expense, have the exhibit altered or
dismantled to comply with the height rules. All
activities within the booth must be conducted
so as not to infringe on the rights of other
exhibitors or offend visitors to the exhibit.
Interviews must be confined to the exhibitor's
booth only.
Building Policies
Please limit smoking to designated areas.
Decorations, signs, banners and similar
materials may not be fastened to any surface
without prior permission from AC and ITE.
Helium balloons, confetti and glitter are
prohibited. Any food distributed must be
purchased through AC’s exclusive caterer.
Exhibitors adhering their own floor covering to
the AC floor must use a product that does not
leave a residue. Any residue will be removed at
the exhibitor's expense. All compressed gases
must be contained in approved cylinder and
a permit must be obtained from the St. Louis
Fire Department (SLFD). In order to place on
display any motorized vehicle powered by an
internal combustion engine, a permit must be
acquired from the SLFD. Two-story exhibits
must receive approval from the SLFD and ITE.
Cars and/or trucks parked in marked fire lanes
or in posted no parking areas will be issued
parking infringements by authorized officers of
the City of St. Louis. For more information visit
www.explorestlouis.com/americasCenter/exhibitorForms.asp and scroll down to this
event.
Fire and Electrical Regulations
The exhibitor agrees to comply with all federal,
local and municipal building and fire codes
and to furnish any permits required by local
authorities. Materials used in the construction
of displays (such as draping, table coverings,
props, shrubs, etc.) must be fire resistant and
are subject to inspection for compliance by
AC. ITE and the AC must specifically approve
operation of any heater, barbecue, heatproducing
or open flame devices, candles,
lanterns, torches, welding equipment, smokeemitting
devices, or materials in the building
on an individual basis. All electrical equipment
must be U.L.-approved. Exhibitors storing
or using any bottled or compressed gases,
dangerous chemicals, or flammable liquids
must have written authorization from ITE and
AC. All empty crates and boxes must be stored
in areas approved and assigned by building
management. Gasoline-operated vehicles on
display must comply with hall regulations and
have written authorization from the building
management.
Booth Installation and Freight-Handling
The exhibitor agrees to comply with all federal,
local and municipal building and fire codes
and to furnish any permits required by local
authorities. Materials used in the construction
of displays (such as draping, table coverings,
props, shrubs, etc.) must be fire resistant and
are subject to inspection for compliance by
AC. ITE and the AC must specifically approve
operation of any heater, barbecue, heatproducing
or open flame devices, candles,
lanterns, torches, welding equipment, smokeemitting
devices, or materials in the building
on an individual basis. All electrical equipment
must be U.L.-approved. Exhibitors storing
or using any bottled or compressed gases,
dangerous chemicals, or flammable liquids
must have written authorization from ITE and
AC. All empty crates and boxes must be stored
in areas approved and assigned by building
management. Gasoline-operated vehicles on
display must comply with hall regulations and
have written authorization from the building
management. |
