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EXHIBITS - RULES AND REGULATIONS
1. Space Rental
The Institute of Transportation Engineers (ITE) 2008 Annual Meeting and Exhibit is an educational gathering of transportation professionals. As such, the sale of products or taking of orders on the exhibit floor is prohibited. ITE, Anaheim Convention Center (ACC) and/or the decorating company reserve the right to reject, in whole or in part and at any time, any exhibit or individual that, in their opinion, is objectionable to delegates, exhibitors, or others. No liabilities or damages whatsoever against ITE, ACC and/or the decorating company or any of their representatives, committees, agents, or members shall be incurred because of such rejection. Exhibitor agrees to operate the exhibit booth(s) during the listed days and hours only. The exhibitor must not dismantle, begin packing crates or boxes, or abandon the display area before the official closing of the Exhibit Hall. Failure to observe this rule may jeopardize the exhibitor's space assignments or right to exhibit at future ITE meetings. ITE reserves the right to reconfigure the actual booth layout if individual booths or rows of booths do not sell. ITE will send notification of such changes to the companies that are affected.
2. Subletting of Exhibit Space
The exhibitor agrees to neither assign nor sublet any portion of the space leased to him or her, nor permit individuals other than company employees and/or representatives to use the facilities of the booth(s). The exhibitor further agrees not to display products or literature that are not regularly sold or distributed by him or her, except as may be necessary to illustrate the applications of his or her products.
3. Liability/Security/ Insurance
ITE will provide security guard service
and use reasonable care to protect the
exhibitor's property from loss or damage. If
insurance to cover the above is desired, it
must be ordered and paid for by the exhibitor.
The exhibitor agrees to hold ITE, DLCC
and/or the decorating company harmless
and to reimburse ITE, DLCC and/or the decorating
company for any judgments, settlements,
costs, or other expenses (including
legal fees) to which it/they may be subject
for any injury, damage, loss, or harm resulting
or occurring to anyone (including, but
not limited to, visitors) that may result
directly or indirectly from or in connection
with such exhibit or the use of the rented
space by exhibitor, his or her employees, or representatives.
4. Space Delivery
ITE will not be liable for the fulfillment of this agreement as to delivery of space if non-delivery is due to any one of the following causes: by reason of the building being destroyed by fire, an act of God, strike, the authority of law, acts of war or terrorism, natural disaster, or for any other cause beyond ITE's control.
5. Circulation/Solicitation
ITE does not approve, endorse, or recommend the use of any specific commercial product or service. The exhibitor may not, therefore, imply verbally, electronically, or in print that his or her products or services are approved, endorsed, or recommended by ITE by virtue of these rules and regulations. Distribution of circulars or promotional materials may be made only within the booth area assigned to the exhibitor presenting such material.
6. Lighting/Sound/ Demonstrations
Spotlights, floodlights and flashing lights must be located in such a way so as not to distract or annoy others. Strobe lights may not be used in the exhibit area.
ITE reserves the right to shut off any light that becomes an annoyance to any visitor or other exhibitor in the hall. Exhibitors operating sound motion picture equipment, CD players, loudspeakers, or any other noise-creating devices shall do so only at a level that will not interfere with other exhibitors or add unduly to general acoustic inconvenience. Displays must be contained totally within the constructed booth. Permission to exceed booth height must be requested (in writing) before move-in, and may be granted on an individual basis by ITE. If the height restriction is broken, ITE reserves the right to, at the exhibitor's expense, have the exhibit altered or dismantled to comply with the height rules. All activities within the booth must be conducted so as not to infringe on the rights of other exhibitors or offend visitors to the exhibit. Interviews must be confined to the exhibitor's booth only.
7. Building Policies
Please limit smoking to designated areas. Decorations, signs, banners and similar materials may not be fastened to any surface without prior permission from ACC and ITE. Exhibitor displays that include animals, helium balloons, or food tastings as part of their exhibit are required to submit a proposal in writing to ACC, briefly outlining the purpose of the display and how it will be used. Exhibitors adhering their own floor covering to the ACC floor must use a product that does not leave a residue. Any residue will be removed at the exhibitor's expense. All compressed gases must be contained in approved cylinder and a permit must be obtained from the Anaheim Fire Department. In order to place on display any motorized vehicle powered by an internal combustion engine, a permit must be acquired from the Anaheim Fire Department. Two-story exhibits must receive approval from the Anaheim Fire Deapartment. Cars and/or trucks parked in marked fire lanes or in posted no parking areas will be issued parking infringements by authorized officers of the City of Anaheim.
8. Fire and Electrical Regulations
The exhibitor agrees to comply with all federal, local and municipal building and fire codes and to furnish any permits required by local authorities. Materials used in the construction of displays (such as draping, table coverings, props, shrubs, etc.) must be fire resistant and are subject to inspection for compliance by ACC. ITE and the ACC must specifically approve operation of any heater, barbecue, heat-producing or open flame devices, candles, lanterns, torches, welding equipment, smoke-emiting devices, or materials in the building on an individual basis. All electrical equipment must be U.L.-approved. Exhibitors storing or using any bottled or compressed gases, dangerous chemicals, or flammable liquids must have written authorization from ITE and ACC. All empty crates and boxes must be stored in areas approved and assigned by building management. Gasoline-operated vehicles on display must comply with hall regulations and have written authorization from the building management.
9. Booth Installation and Freight-Handling
The decorating company will employ various unions to assist in the installation and dismantling of exhibits. In addition, the union will provide material handling services. Exhibitors will be allowed to install and dismantle booths provided full time employees are used. Should assistance be required, exhibitors can hire skilled union workers through the decorating company. Exhibitors can hand-carry items into the exhibit facility. Exhibitor use of dollies, flat trucks and other mechanical equipment is not permitted. The decorating company will control access to the loading docks in order to provide a safe and orderly move-in/move-out. The decorating company will handle unloading or reloading at the dock of any and all contracted carriers.
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