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EXHIBITS - RULES AND REGULATIONS
Space Rental
The Institute of Transportation Engineers
(ITE) 2010 Annual Meeting and Exhibit is
an educational gathering of transportation
professionals. As such, the sale of products
or taking of orders on the exhibit floor is
prohibited. ITE, Vancouver Convention
& Exhibition Centre (VCEC) and/or the
decorating company reserve the right to
reject, in whole or in part and at any time,
any exhibit or individual that, in their opinion,
is objectionable to delegates, exhibitors, or
others. No liabilities or damages whatsoever
against ITE, VCEC and/or the decorating
company or any of their representatives,
committees, agents, or members shall be
incurred because of such rejection. Exhibitor
agrees to operate the exhibit booth(s) during
the listed days and hours only. The exhibitor
must not dismantle, begin packing crates or
boxes, or abandon the display area before the
official closing of the Exhibit Hall. Failure to
observe this rule may jeopardize the exhibitor's
space assignments or right to exhibit at
future ITE meetings. ITE reserves the right to
reconfigure the actual booth layout if individual
booths or rows of booths do not sell. ITE
will send notification of such changes to the
companies that are affected.
Subletting of Exhibit Space
The exhibitor agrees to neither assign nor
sublet any portion of the space leased to
him or her, nor permit individuals other than
company employees and/or representatives
to use the facilities of the booth(s). The
exhibitor further agrees not to display products
or literature that are not regularly sold or
distributed by him or her, except as may be
necessary to illustrate the applications of his or
her products.
Liability/Security/Insurance
ITE will provide security guard service and
use reasonable care to protect the exhibitor's
property from loss or damage. If insurance
to cover the above is desired, it must be
ordered and paid for by the exhibitor. The
exhibitor agrees to hold ITE, VCEC and/or
the decorating company harmless and to
reimburse ITE, VCEC and/or the decorating
company for any judgments, settlements,
costs, or other expenses (including legal fees)
to which it/they may be subject for any injury,
damage, loss, or harm resulting or occurring to
anyone (including, but not limited to, visitors)
that may result directly or indirectly from, or
in connection with, such exhibit or the use
of the rented space by exhibitor, his or her
employees, or representatives.
Space Delivery
ITE will not be liable for the fulfillment of this
agreement as to delivery of space if nondelivery
is due to any one of the following
causes: by reason of the building being
destroyed by fire, an act of God, strike, the
authority of law, acts of war or terrorism,
natural disaster, or for any other cause beyond
ITE's control.
Circulation/Solicitation
ITE does not approve, endorse, or recommend
the use of any specific commercial product or
service. The exhibitor may not, therefore, imply
verbally, electronically, or in print that his or her
products or services are approved, endorsed,
or recommended by ITE by virtue of these
rules and regulations. Distribution of circulars
or promotional materials may be made only
within the booth area assigned to the exhibitor
presenting such material.
Lighting/Sound/Demonstrations
Spotlights, floodlights and flashing lights
must be located in such a way so as not to
distract or annoy others. Strobe lights may
not be used in the exhibit area. ITE reserves
the right to shut off any light that becomes an
annoyance to any visitor or other exhibitor in
the hall. Exhibitors operating sound motion
picture equipment, CD players, loudspeakers,
or any other noise-creating devices shall do so
only at a level that will not interfere with other
exhibitors or add unduly to general acoustic
inconvenience. Displays must be contained
totally within the constructed booth. Permission
to exceed booth height must be requested in
writing before move-in, and may be granted
on an individual basis by ITE. If the height
restriction is broken, ITE reserves the right to,
at the exhibitor's expense, have the exhibit
altered or dismantled to comply with the height
rules. All activities within the booth must be
conducted so as not to infringe on the rights of
other exhibitors or offend visitors to the exhibit.
Interviews must be confined to the exhibitor's
booth only.
Building Policies
Please limit smoking to designated areas.
Decorations, signs, banners and similar
materials may not be fastened to any surface
without prior permission from VCEC and
ITE. Helium balloons, confetti and glitter
are prohibited. Any food distributed must be
purchased through VCEC’s exclusive caterer.
Exhibitors adhering their own floor covering
to the VCEC floor must use a product that
does not leave a residue. Any residue will
be removed at the exhibitor's expense. All
compressed gases must be contained in
approved cylinder and a permit must be
obtained from the Vancouver Fire Department. In order to place on display any motorized
vehicle powered by an internal combustion
engine, a permit must be acquired from
the Vancouver Fire Department. Two-story
exhibits must receive approval from the
Vancouver Fire Department and ITE. Cars
and/or trucks parked in marked fire lanes or in
posted no parking areas will be issued parking
infringements by authorized officers of the City
of Vancouver.
Fire and Electrical Regulations
In order to place on display any motorized
vehicle powered by an internal combustion
engine, a permit must be acquired from
the Vancouver Fire Department. Two-story
exhibits must receive approval from the
Vancouver Fire Department and ITE. Cars
and/or trucks parked in marked fire lanes or in
posted no parking areas will be issued parking
infringements by authorized officers of the City
of Vancouver.
Booth Installation and Freight-Handling
In order to place on display any motorized
vehicle powered by an internal combustion
engine, a permit must be acquired from
the Vancouver Fire Department. Two-story
exhibits must receive approval from the
Vancouver Fire Department and ITE. Cars
and/or trucks parked in marked fire lanes or in
posted no parking areas will be issued parking
infringements by authorized officers of the City
of Vancouver. |
